What is a CMMS and what is it for?

If you know what a CMMS is and how it can help your company, you will be eager to have this system to ensure a more efficient and controlled management of your business. But maybe there are some details that you still don't know and we will be happy to explain them to you as experts in CMMS software.

CMMS stands for Computer Aided Maintenance Management. As a curiosity, in French they are the same acronym, and in South America, it varies slightly, to GMAC: Gestión del Mantenimiento Asistido por Computadora. In the rest of the world the acronym works better in English: CMMS.

As the name suggests in all cases, to explain what a CMMS is, we must talk about software designed to facilitate certain tasks. These will be activities related to the maintenance, control and management of a company's assets, which you will discover below. Read on!

What is a CMMS in maintenance?

So what is a CMMS program? It is a type of software designed to organize a company's assets and has a multitude of functionalities that vary from one to another. Undoubtedly, it is an essential system for planning and controlling maintenance in companies.

You will be pleased to know that CMMS has three main modules: maintenance, inventory and purchasing (forecasting purchases based on our inventory). Therefore, you can choose which of the 3 modules to implement, and this is extremely beneficial as it allows this software to adapt to your company and not the other way around.

But what exactly is a CMMS in maintenance , what are its functions and what is it for? All or almost all CMMSs on the market have a series of basic functionalities that bring together the 3 modules, but in particular, in the maintenance module you can find many functions, since it is considered the main module.

Functions of a CMMS in maintenance

Learn what this module is for:

  • Avoid cessation or stoppage of activity.
  • Reduce breakdowns through preventive maintenance.
  • Plan the periodicity of maintenance.
  • Automate maintenance orders.
  • Use the Industrial Internet of Things (IIoT) to connect CMMS program maintenance with equipment in a simple way and for greater success.
  • In addition, thanks to the IIoT and CMMS in cooperation, it is possible to know and extract some data from the equipment to make a maintenance based on variables and constraints and therefore more accurate.
  • Work orders can be sent automatically to the equipment.
  • Predictive analytical capabilities.
  • Tracking of data generated by maintenance activities.
  • Generation of metadata: purchase dates, warranties, asset statistics (usually of the equipment), asset documents...
  • History data: the record of the different performances of a piece of equipment, allowing conclusions to be drawn and, for example, failure patterns to be determined in a predictive exercise.
  • Guides the operator through action guidelines for each of the interventions

As you can see there are many and very useful functions that the CMMS can bring to a proper maintenance of your company. At Mesbook we will be happy to help you.

Functionalities of a basic CMMS

And what is a generic CMMS software? These can be simple or very complex and can have more or less developed each of the modules. In a basic CMMS, these are some of the functionalities:

  • Security compliance management.
  • Planning and scheduling of preventive of preventive maintenance.
  • Internal human resources management.
  • Asset management, especially equipment, and asset hierarchy.
  • Management of MRO (Maintenance, Repair and Operations) material purchases.
  • Control of costs associated with maintenance.
  • Stock control.
  • Subcontracting management.
  • The management of requests and work orders.
  • Management of corrective maintenance resulting from breakdowns or incidents that may lead to a pause in the activity.

These are the essential functions of any CMMS, regardless of the modality or sub-modality you wish to obtain.

Is any maintenance management software suitable for my company?

If you have a company or factory, especially if it is medium or large, it is essential that you understand well what this system can bring to your company to make this decision. The ideal is to make sure that you hire a professional software proven in industrial companies as is the case of the Mesbook module.

To choose the best CMMS for your business, you should also take into account the programs or software to help you manage your business that you have already implemented.

It is important to study how they complement CMMS and to know if there are tasks that will be executed by both programs and that should therefore be "disconnected" from one of them, as well as if there is some kind of beneficial complementarity.

In this way, and taking into account the three modules into which the software is divided (maintenance, inventory and purchasing), you can select types of CMMS that combine with the programs that already exist in your company, such as an ERP or a specialized warehouse management software .

If you are interested in learning more about how these systems work, how they can optimize tasks and which scheduling system is right for you, visit Mesbookand discover the details. We offer you information and provide you with a CMMS program adapted to your company. Ask for advice.

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